Applicant and Candidate Privacy Policy

This policy explains:

• What information do we collect during our application and recruitment process, and why do we collect it;
• How we use that information; and
• How to access and update that information.

Any applicable terms and our general Privacy Policy govern your use of Company Name services.

Types of information we collect

This policy covers the information you share with us and/or which may be acquired or produced by Company Name, its subsidiaries, and its affiliates during the application or recruitment process, including:

• Your name, address, email address, telephone number, and other contact information;
• Your resume or CV, cover letter, previous and/or relevant work experience or other experience, education, transcripts, or other information you provide to us in support of an application and/or the application and recruitment process;
• Information from interviews and phone screenings you may have, if any;
• Details of the type of employment you are or may be looking for, current and/or desired salary and other terms relating to compensation and benefits packages, willingness to relocate, or other job preferences;
• details of how you heard about the position you are applying for;
• Any sensitive and/or demographic information processed during the application or recruitment process, such as gender, information about your citizenship and/or nationality, medical or health information, and/or your racial or ethnic origin;
• Reference information and/or information received from background checks (where applicable), including information provided by third parties;
• Information relating to any previous applications you may have made to Company Name and/or any previous employment history with Company Name;
• Your information from publicly available sources, including online, that we believe is relevant to your application or a potential future application (e.g., your LinkedIn profile); and/or
• Information about any assessment you may take as part of the interview screening process.

How we use the information we collect

Company Name will use your information to carry out its application and recruitment process, which includes:

• Assessing your skills, qualifications, and interests against our career opportunities;
• Verifying your information and carrying out reference checks and/or conducting background checks (where applicable) if you are offered a job;
• Communications with you about the recruitment process and/or your application(s), including, in appropriate cases, informing you of other potential career opportunities at Company Name;
• Creating and/or submitting reports as required under any local laws and/or regulations, where applicable;
• Where requested by you, assisting you with obtaining an immigration visa or work permit where required;
• Making improvements to Company Name’s application and/or recruitment process, including improving diversity in recruitment practices;
• Complying with applicable laws, regulations, legal processes, or enforceable governmental requests; and/or
• Proactively conducting research about your educational and professional background and skills and contacting you if you are suitable for a role with us.
• As part of our commitment to equal-opportunity employment, we may process information regarding your membership in various organizations to support our diversity and inclusion efforts. This may include associating participant membership with sensitive and/or demographic information.

We will also use your information to protect the rights and property of Company Name, our users, applicants, candidates, employees, or the public as required or permitted by law.

If you are offered and accept employment with Company Name, the information collected during the application and recruitment process will become part of your employment record.